By clicking on Menu Validate or the corresponding tick icon in the toolbar you can check whether the project contains any setup errors (see Fig. 3.12). Successful validation is required before attempting to submit a project. In contrast, warnings are simply for your attention, and do not prevent you from submitting a technically sound proposal. Double-clicking on an error message will take you to the relevant Science Goal, so that you can easily identify and correct for the problem. If all is well, the Feedback pane will report ``No problems found'' (Fig. 3.13). Your project is now ready to be submitted!
To submit your project to the ALMA archive, select File Submit Project in the menu bar. You and all of your Co-Is should receive a confirmation e-mail after each proposal submission. Once you have submitted, the Unsubmitted Proposal label in the blue proposal status bar (see Fig. 3.14) will be replaced by a red Submitted label (see Fig. 3.15). This indicates that the proposal has been stored in the ALMA archive and assigned the Project Code listed in the top-level overview panel of your proposal. You are encouraged to save your project to disk after submission in order to ensure that any future updates are made on the submitted version.
You can make changes and re-submit your Submitted proposal until the deadline; however any re-submission will overwrite the previous version of the proposal stored in the archive. If you would like to re-submit a proposal from Cycle 0 or Cycle 1 as a new Cycle 2 proposal you can simply open the old version saved on disk in the OT, edit it as needed, and submit it. This project will then be assigned a new (Cycle 2) project code. You will however not be able to edit old proposals retrieved from the archive that have already passed to Phase II (i.e. projects where you can open the Program tab in the OT).
Saving your project to disk will produce a file in the OT's native .aot format, which can be re-opened and edited using any version of the OT. It contains all the information on your project, including .pdf attachments, and can be conveniently sent e.g. to Co-I's for editing. You may also want to save your project in .pdf format. A .pdf summary including an overview page, all supporting material and technical details of the Science Goals can be created using Tool Generate a PDF of Whole Proposal. You will be asked to save the .pdf file to disk before opening or viewing it. In order to get an on-screen printable quick view of parts of your proposal (e.g. a Science Goal, or the proposal summary) click on the relevant node in the project tree and select Tool Show printable Summary of ....
For more detailed information on the ALMA OT and the technical capabilities in Cycle 2 you are invited to consult the documentation available on the Science Portal. If you have any questions or comments please feel free to submit a ticket to the ALMA Helpdesk, also accessible from the Science Portal.