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Adding Investigators

Further down the page is a panel for adding the details of the Principal, Co-Principal and Co-Investigators - these must all have registered in the Science Portal before they can be added in the OT and we strongly advise that this is done well in advance of the proposal deadline.

A project can have only one PI, but any number of Co-Is. Large and VLBI programs can in addition have multiple co-PIs. Clicking on e.g. ``Select PI...'' will start-up a window which allows you to search for and select users from the ALMA user database. Within this, users can be identified by their name, email address or ALMA ID (username). To find matching users, select which attribute should be searched from the drop-down list, enter a valid constraint into the text field and click ``Find Investigators''. If the entered constraint is invalid, it will be highlighted in red and searching will be disabled. A valid constraint consists of:

All searches are case-insensitive and multiple queries can be performed in one go by entering search terms separated by commas. In case only one result is returned, it will be automatically highlighted for convenience and double-clicking any row will enter this user into the table of investigators. In the case of co-Is, highlighting multiple entries will cause these to be entered into the table - removing them works in the same way.

The last column in the table shows a user's Executive. Currently, the Executive of the PI determines whether the time required for a project is charged to the East Asian, North American or European share of available observing time and is usually set at the time of registering in the Science Portal. Taiwanese investigators though must set this in the OT as they can decide, per proposal, between charging all of the project's time to NA or EA, or to split it evenly between the two. Although this only has any effect for PIs, the OT still allows a Taiwanese co-I's Executive to be set in this way. For Large Programs, the executive share is split between the Co-PIs.

When there are many investigators, these can be added from a previous proposal that contains all or some of the desired investigators using the ``Add from Proposal...'' button. The project in question must exist on the local disk and once selected, its investigators will be added to any that have already been selected.

As astronomers move between institutes from time to time, the affiliation details in a proposal can end up not matching those in the User Registry. If a project is submitted by the PI when it is in a Phase-1 state (e.g. during the Call for Proposals for non-DDT projects) the OT will update the details of any investigators if these are different to those stored in the User Registry. This will happen either at submission time, or at the creation of a new proposal if the ``Open Project as a New Proposal'' option was used. If any of the investigators has moved to a Taiwanese institute, the submission will be terminated and the PI asked to check that the executive share is set correctly - it will default to `EA'.


next up previous contents
Next: Scientific Case Up: The Proposal Form Previous: The Proposal Form   Contents
The ALMA OT Team, 2018 Sep 25